Executive Assistant & Coordinator Position Overview

We seek a highly organized and proactive Executive Assistant & Coordinator to support our executive team comprehensively. The ideal candidate is a detail-oriented, resourceful professional with exceptional communication skills and a strong ability to multitask in a fast-paced environment. This role is pivotal in ensuring smooth operations, efficient workflow, and strategic coordination within the company.

Key Responsibilities

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Act as a liaison between executives, clients, vendors, and internal teams to ensure effective communication and workflow.

• Prepare and edit correspondence, presentations, reports, and other documents as needed.

• Organize and maintain confidential files, records, and contracts related to projects, financials, and personnel.

• Assist in coordinating company events, client meetings, and industry networking engagements.

• Oversee and manage project coordination tasks, ensuring alignment between departments and timely execution of deliverables.

• Track key business initiatives, follow up on action items, and provide status updates to executives.

• Manage special projects, research initiatives, and operational improvements as assigned.

• Handle personal assistant duties for executives as needed, ensuring seamless work-life balance support.

• Uphold professionalism and discretion in handling sensitive business and personnel matters.

Qualifications & Skills

• Minimum of 3-5 years of experience as an Executive Assistant and/or Coordinator, preferably in the construction, real estate, or luxury home building industry.

• Strong proficiency in GSuite, project management tools, and CRM software. Bonus points for experience in AI.

• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills, with a keen eye for detail.

• Ability to work independently and exercise sound judgment in a dynamic environment.

• Professional demeanour with a high level of discretion and confidentiality.

• Knowledge of the custom home building and land development industry is an asset.

What We Offer

• Competitive salary based on experience.

• Opportunities for professional growth and career development.

• A collaborative and creative work environment.

• Exposure to high-end, one-of-a-kind residential projects.

Interested candidates should submit a resume and cover letter outlining their experience and passion for custom homebuilding to: info@oneofonebuilding.ca

Architectural Technologist Position Overview

As an Architectural Technologist, you will play a critical role in the design and development of high-end custom homes, ensuring projects align with architectural standards, building codes, and community design guidelines. You will be responsible for preparing detailed architectural drawings, assisting with design development, and managing architectural controls throughout the project lifecycle.

Key Responsibilities

Design & Drafting

• Work closely with architects, designers, and construction teams to develop detailed architectural drawings and 3D models.

• Create preliminary design concepts and technical drawings for custom homes and land development projects.

• Ensure all designs comply with zoning regulations, municipal guidelines, and client expectations.

• Conduct site assessments and feasibility studies to inform design decisions.

Architectural Controls Administration

• Review and submit architectural designs for developer and municipal approval.

• Ensure projects comply with community architectural controls, covenants, and design guidelines.

• Liaise with municipalities, developers, and consultants to facilitate approvals and permits.

• Monitor and enforce architectural design standards across all projects.

Project Coordination & Documentation

• Prepare and manage construction documents, including working drawings and specifications.

• Coordinate with engineers, interior designers, and trade partners to integrate structural, mechanical, and electrical components into architectural plans.

• Support project managers with design-related inquiries and revisions throughout the construction process.

• Assist in maintaining a digital library of architectural drawings, details, and specifications.

Qualifications & Experience

• Diploma or degree in Architectural Technology or a related field.

• Minimum of 4 years of experience in residential design, drafting, or architectural controls.

• Proficiency in AutoCAD, Revit, SketchUp, and other architectural software.

• Strong understanding of Alberta Building Code (or applicable local codes) and residential construction practices.

• Experience in architectural controls administration and municipal approvals is an asset.

• Excellent problem-solving skills and attention to detail.

• Strong communication and collaboration skills.

What We Offer

• Competitive salary based on experience.

• Opportunities for professional growth and career development.

• A collaborative and creative work environment.

• Exposure to high-end, one-of-a-kind residential projects.

Interested candidates should submit a resume and cover letter outlining their experience and passion for custom homebuilding to info@oneofonebuilding.ca

Pre-Construction Manager Job Overview:

The Pre-Construction Manager plays a critical role in the successful planning and execution of high-end custom home projects. This position oversees all aspects of the pre-construction phase, ensuring project feasibility, budget alignment, and seamless coordination between clients, design teams, and construction teams. The ideal candidate will have strong industry experience, excellent communication skills, and a deep understanding of high-quality custom homebuilding. Client assistance with interior design selections may be required to ensure cohesive project execution.

Key Responsibilities:

• Lead the pre-construction process, including project feasibility, budgeting, scheduling, and risk assessment.

• Collaborate closely with architects, designers, engineers, and clients to ensure design intent aligns with project goals and budget.

• Develop and maintain detailed project budgets and cost estimates, working with trade partners and suppliers to ensure accurate pricing.

• Review and refine construction plans, specifications, and materials to enhance efficiency and value without compromising quality.

• Manage the permit and approvals process, ensuring compliance with local building codes, zoning laws, and regulatory requirements.

• Establish project timelines and milestones, coordinating with all stakeholders to align expectations.

• Vet and select trade partners, ensuring quality craftsmanship and cost-effectiveness.

• Oversee value engineering efforts to optimize project cost while maintaining design integrity.

• Work with the team to conduct thorough site evaluations and due diligence to identify potential project constraints or challenges.

• Provide leadership and direction to pre-construction team members, ensuring clear communication and project alignment.

• Foster strong client relationships by providing transparency, proactive updates, and exceptional service throughout the pre-construction process.

• Assist clients with interior design selections as needed, ensuring alignment with overall project vision and budget.

Qualifications & Experience:

• 5+ years of experience in pre-construction, estimating, or project management within the luxury/custom homebuilding industry.

• Strong knowledge of high-end residential construction materials, techniques, and cost structures.

• Proven ability to develop and manage detailed construction budgets and schedules.

• Experience working with architects, designers, engineers, and trade partners in the luxury home sector.

• Strong understanding of municipal permitting processes, zoning regulations, and building codes.

• Excellent negotiation, communication, and problem-solving skills.

• Proficiency in construction management software such as Buildertrend and Co-Construct, or equivalent.

• Ability to manage multiple projects simultaneously and work effectively under pressure.

• A passion for delivering exceptional client experiences and high-quality custom homes.

Education & Certifications:

• Post Secondary Education in Construction Management, Architecture, Engineering, or a related field (preferred).

• PMP, LEED, or other relevant certifications (a plus).

Why Join Us?

• Work with a passionate and talented team dedicated to crafting stunning luxury custom homes.

• Competitive salary and benefits package.

• Opportunity to work on exclusive, high-end residential projects.

• A collaborative and innovative work environment that values creativity and precision.

Interested candidates should submit a resume and cover letter outlining their experience and passion for custom homebuilding to info@oneofonebuilding.ca